Radio Communication for VFR Flight
Introduction
As you probably noticed during your first few flights, you aren’t the only one who likes to fly. Of course not, flying is fun, and who are we to keep all of the fun to ourselves, right? This isn’t a problem but it does mean that we have to make sure that we are aware of the other aircraft around us. This can be effectively accomplished by using our radio to communicate our intentions to other aircraft. Furthermore, if you are flying in an airspace that has approach and tower services like Class B, C or D airspace, you need to know how to communicate with the controllers.
In this briefing you will be introduced to the different kinds of radio equipment inside our aircraft and how to use them. Later on we will then discuss radio phraseology and etiquette.
The
Radio Stack

Audio Panel

The Audio Panel is generally located at the very top of the radio stack. Its function is to act as a master control for which radio you will listen to and which one you will broadcast on.
Here is how it works:
As you can see the panel has two rows of push buttons. These control which radio you are listening to and how you listen to them. When you press one of the buttons on the bottom row, for example, Com 1, you will hear Com 1 in your headset. If you press the button for Com 1 on the top row, you will hear Com 1 on the overhead speaker in the aircraft. If you press both at the same time, the sound from Com 1 will be channeled to both your headset and the overhead speaker.
Let's say you want to listen to your Com 2 on your headset, you would push the Com 2 button on the bottom row, once you do so it should stay pressed in and that’s it, you're listening to Com 2.
So, that’s for listening, how about broadcasting? On the right side of the panel you have a switch; in order to broadcast on Com 1, turn the switch to Com 1. Same idea if you want to broadcast on Com 2.
To
the left of the Broadcast selector switch, are two push buttons labeled
"Auto". As I wrote above, in
order to listen to a radio you need to press one of the Com radios
buttons.
However, if you push the "Auto" button, and leave all of the other
buttons out, as in, not pushed (How's THAT for
sophisticated English!), the audio panel will automatically pick up on
the com
radio that you have selected to broadcast on.
So, using the picture above as an example, if you have the Auto button
pushed, and the broadcast selector is on Com 1, you are already
listening to
Com 1.
Com 1 and Com 2

The Com1 and Com 2 are essentially the same instrument, you just have two of them. Each one allows you to broadcast and receive radio communications as well as setting the frequency for the VOR navigational aid.
The unit is split in to two, on left the screen is the communication radio while the right side and screen controls and displays the VOR navigation aid frequency. Both sides have the same sets of controls. We will review the controls from left to right.
- This button controls the volume of the radio and if turned to its full left position, it will shut off the radio unit. (Only the left of these buttons turns the unit on and off)
- This button will swap the standby frequency with the active frequency.
For example:
| Before Pressing | After Pressing |
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- This
set of two
knobs, one larger and one smaller in the middle, allows you to change
your
radio and navigational aid frequencies. The larger knob controls the
first three digits before the decimal, and will change the numbers one
digit per click.
The smaller knob controls the three final digits after the decimal. The smaller knob changes the numbers in increments of .050 Mhz, however, if you pull the knob outwards, towards you, the knob will then change the numbers in increments of .025 Mhz.
Transponder

The
transponder is kind of like the "Santa's Little
Helper" of air traffic controllers. The transponder allows the
controller
to differentiate between aircraft on his radar. This is done by
assigning
different codes, or "Squawks" to aircraft, once the code is inputted
itwill appear on the controller's screen, and instead of being a
random
blip on the radar, the controller can then effectively monitor you
and know
where you are. Further more, transponders with what is known as Mode C
capability transmit information about the aircraft to the controller,
such as
altitude.
Here is how you use it. On the left of the instrument, you will find a knob with 5 settings:
| OFF: The unit is off, no rocket science there. |
| SBY: The unit is on Stand By mode. In this setting the unit is warming up, but not yet transmitting information. |
| ON: The unit is on and it is ONLY transmitting the inputted Sqauwk code. |
| ATL: The unit is on and it is transmitting BOTH the Squawk code and the current altitude of the aircraft. |
| TST: This button tests the units functionality. |
Directly to the right of the knob is a small red light. This is called the "Reply Light". When this light is flashing, it indicates that the unit is being interrogated by ATC radar and is sending information back to the controller.
Below the Reply light there
is a small button called the IDENT
button. This buttons gives a little boost to your transponders output
which
enhances your blip on the controllers screen. Often time's controllers
will as
you to "Ident" in order to help them find you more quickly on their
screen. When the controller asks you to do so, simply press the button
for 1
second and release.
To the right of the Reply light and the Ident button, is the code selector. Each knob changes the respective digit above it. Most codes are issued by the controller however; there are some special codes that used only at very certain times.
| CODE | WHEN THE CODE IS USED |
| 1200 | This code is used whenever flying VFR in uncontrolled airspace. |
| 7500 | This code notifies Air Traffic Controllers that the aircraft has been hi-jacked |
| 7600 | This code notifies Air Traffic Controllers that the aircraft has lost two-way radio capabilities |
| 7700 | This code notifies Air Traffic Controllers that there is an emergency aboard the aircraft |
Radio
Phraseology
A
lot of pilots can handle the aircraft beautifully however
when it comes time to make a position report or contact a tower, they
freeze
up. This is probably because two things. They are confused with what to
say,
and probably more so, are afraid of the embarrassment of saying
something that
is wrong and doesn’t sound like "The Pro's". Let me
tell you that there is no need to worry
about being embarrassed. I have heard pilots of great big airliners who
still
can't get a sentence right. In regards to what to say and when, it's
simple
once you understand its framework.
Let's start with the basics. There is something called the "Phonetic Alphabet". The phonetic alphabet gives each letter a corresponding word. So instead of saying the letter itself, you say the word and this avoids confusion over the radio. Have you ever tried to spell your name over the phone to a customer service agent? We all had have to use words to differentiate between letters like "D as in Dog" or "M as in Mike" to help avoid confusion. The phonetic alphabet does exactly that we pre determined words. Below is a table of the phonetic alphabet.
| Letter / Number | How its said over the radio | ||
| A | ALPHA | ||
| B | BRAVO | ||
| C | CHARLIE | ||
| D | DELTA | ||
| E | ECHO | ||
| F | FOXTROT | ||
| G | GOLF | ||
| H | HOTEL | ||
| I | INDIA | ||
| J | JULIET | ||
| K | KILO | ||
| L | LIMA | ||
| M | MIKE | ||
| N | NOVEMBER | ||
| O | OSCAR | ||
| P | PAPA | ||
| Q | QUEBEC | ||
| R | ROMEO | ||
| S | SIERRA | ||
| T | TANGO | ||
| U | UNIFORM | ||
| V | VICTOR | ||
| W | WHISKEY | ||
| X | X-RAY | ||
| Y | YANKEE | ||
| Z | ZULU | ||
| 0 | ZERO | ||
| 1 | ONE | ||
| 2 | TWO | ||
| 3 | TREE | ||
| 4 | FOW-ER | ||
| 5 | FIFE | ||
| 6 | SIX | ||
| 7 | SEVEN | ||
| 8 | EIGHT | ||
| 9 | NINER | ||
| 10 | ONE ZERO |
What is my name? How am I called?
Good question. I am sure you can find the answer to that on your driver's license, but let's modify the question a bit; how am I called over the radio? Other pilots don’t know that my name is Ben…
This is when we use what is called a "Call Sign". A Call Sign is your radio name and it is unique to your aircraft. In general aviation, Call Signs are a combination of the aircrafts make and its registration number.
For example, if you are flying a Cessna 172 Sky Hawk, and its registration number is N1377U, your Call Sign would be as follows: "Sky Hawk 1377U". It would be pronounced: "Sky Hawk ONE TREE SEVEN SEVEN UNIFORM"
If
you are flying a Piper Cherokee and your registration
number is N83960, your Call Sign would be: "Cherokee 83960".
It would
be pronounced:
"Cherokee EIGHT TREE NINER SIX ZERO"
The registration prefix of "N" is dropped!
So, what do I say?
Radio communication is a conversation between you and the controller or between you and the other aircraft in the area. You can think of it as a phone call.
When you make a phone call, the first thing you do is say "Hello to the person you are calling". The second thing you do is introduce yourself, who you are and most likely, where you're from. Third thing you do is say what's on your mind, or what it is you plan on doing.
For example:
"Hello Mike,this is Ben, I didn’t leave home yet. I just wanted to let you know that I am coming over in about 10 minutes."
When you make radio calls, your initial call, the one that normally makes pilots freeze up, follows the very same format, except instead of calling your friend; you are calling either the controller or the other pilots.
For example:
Hello: "Montgomery Traffic"
"Lancaster Tower"
Introduce: "Sky Hawk 1377U, 10 miles to the north"
What you plan on doing: "Inbound for landing on runway 14"
"Would like to transition your airspace"
That’s the initial call. Radio calls break down into two groups. Those calls made at airports that don’t have a control tower, and those that do.
Uncontrolled
airports
Most of your flying will be
done at uncontrolled airports.
These are airports that don’t have an active control tower
making sure that
people don’t bump into each other. This
means that we need to be sure to make position reports and announce our
intentions to others. We do this on a specially designated Common
Traffic
Advisory Frequency or CTAF for short.
The framework of the radio call should be as followed:
| Which airport | |
| Who you are | |
| Where you are | |
| What you are planning to do | |
| Which Airport |
For example:
That is the general framework of the radio call. It is not set in stone and it does vary slightly now and then to mold itself to the contents of the message being conveyed.
When And Where Do I Make Which Reports?
- Before lining up for take off:"Montgomery Traffic, Cessna 25458 is departing runway 32, Montgomery"
- Upon entering the 45 degree entry to, upon exit of and on every leg of the traffic pattern:
"Frederick traffic, Archer 528FT downwind for runway 23, Frederick"
- 10 miles out from the field that you will be landing at or over flying:
" Carroll County traffic, Sky Hawk 654AL is 10 miles to the north, will be over flying the field at 2,500', Carroll County"
Controlled Airports
Have you ever had to borrow sugar from your next door neighbor? Most likely you have. But I am sure that you didn't just barge into their house without their permission or letting them know, right? Of course right! You probably gave a little knock on the door, rang the bell or simple shouted "Hey Marvin, I am taking some sugar!".
The same courtesy is required when entering an airport that has an active Control Tower. Its their house, you cant just come inside without letting them know. So like it or not, you are going to have to learn to communicate with the controllers. Lucky for you that you have this guide to help you. Lets get started!
Who am I talking to?
Good question. There are a few types of Air Traffic Control stations that you will come across during your flights, each has their specific job that they do, and all are there for the same reason, to ensure that all the aircraft in their airspace are safe and get to their destination as quickly and efficiently as possible. Lets list the controllers that you will encounter during your PPL course from the Ground up...
Clearance Delivery: Is in charge or issuing route clearances and assigning transponder codes to aircraft.
Ground Control: Is in charge of any aircraft who are taxiing on the airport movement areas, they will issue you instructions on how to get from point A to point B on the airfield and ensure that no aircraft gets in another aircrafts way on the ground. They also act as Clearance Delivery when there is no specified Clearance Delivery for that airport.
Tower: The tower is in charge of issuing the take off and landing clearances. The tower also makes sure that all traffic in the skys of the airports airspace are safe and that traffic wont be bumping into one another.
Approach: The Approach controller is in charge of a large portion of airspace around an airport. The Approach controller generally provides services to IFR traffic however if you ever want to fly into a class Charlie or class Bravo airspace, you will first need to contact the Approach controller and only then enter. The Approach controllers separate IFR traffic from VFR traffic.
When Do I Contact The Controller?
Well, that depends on if you are departing from the controlled airport, or arriving to it. Lets start by departing from the controlled airport. The airport that we will be using for our examples is Lancaster, PA.
In the below examples you will be inRED and the controller in GREEN.
The first controller that you will be talking with when you depart from Lancaster will be the Ground Controller. You will start by using an initial call. Just call the controller and then say your call sign.
"Lancaster Ground from Cessna 25458"
The controller with then answer you.
"Cessna 25458, Lancaster Ground, go ahead"
At this point you can start telling him what you want. Start by stating your location on the field, then relay your message. If you are taxiing to another point on the field to park you plane, just tell him where you need to go and he will tell you how he wants you to get there. If you are departing, let him know that and inform that you have listened to the current weather broadcast, and state your direction of flight (north, south etc).
"Lancaster ground, Cessna 25458 is at the pilot shop, VFR departure to the southwest with information K"
Good, now the controller knows where you are, and what you want to do. His response will sound something like this...
"Cessna 25458, taxi to runway 31 via taxiway ALPHA"
Then you read back the instruction he just gave you. When giving a read back, you say your call sign at the END of the transmission.
"Taxi to runway 31 via ALPHA, Cessna 25458"
When you reach the Hold Short line of the runway, contact the Ground Controller and inform him that you are holding short of the runway. He will then hand you off to the tower. That means that he will give you the towers radio frequency and ask you to switch over to the tower.
"Cessna 25458 is holding short of runway 31"
"Cessna 25458, contact the Tower on 121.8"
"Contact tower on 121.8, Cessna 25458"
Now, input the tower frequency and give him a call. Let him know if you are ready for departure. don't be nervous. Only report ready for take off AFTER you have done all of your pre-take off checks.
"Lancaster tower, Cessna 25458, holding short of runway 31, ready for take off"
The tower can now answer one of three things.
"Cleared for Take off" - You are good to go, line up and depart. Tower might also give you some initial instructions after departure, for example: "turn right on course" - turn right and proceed to your destination.
"Without Delay, cleared for take off" - No dragging your feet in the mud. Take off and don't waste time doing it. This is probably because there is an aircraft on short final and the tower needs the runway clear as soon as possible. Most times, the tower will tell you why he is rushing you out.
"Hold Short" - Stay where you are. Do NOT taxi onto the runway. This is probably because there is another airplane landing.
"Position and Hold" - Line up on the runway, and WAIT. This is NOT a take off clearance. This allows you to taxi on to and position yourself for take off on the runway. You will most likely get this instruction if an aircraft has just landed and hasn't cleared the runway yet.
After the tower has given you the instructions, read back the instructions and like a good pilot, do as you are told.
From this point on, many different kinds of radio communication can take place. The controller could give you Traffic Alerts, directions and more. The main thing to remember is to listen and understand what the controller just said. If you didnt understand, do NOT hesitate to ask the controller to SAY AGAIN PLEASE.
It doesn't matter who you call first, Approach or Tower, the initial call up still follows the same format. For our example, we will pretend that we are flying into Harrisburg, PA and we first need to talk with Harrisburg Approach.
When you contact the controller, let him know who you are, where you are, what you want and that you know the current weather report at the destination.
"Harrisburg Approach, Archer 528FT is 20 miles south of the field, inbound for landing with information PAPA"
"Archer 528FT, Harrisburg Approach, roger, Squawk 0321"
Set your transponder to the code that he assigned you, then read back the instruction
"Squawk 0321, Archer 528FT"
"Archer 528FT, Radar contact 18 miles south of the Harribsurg airport, proceed on course report when the field is in sight"
"Proceed on course, will report when the field is in sight, Archer 528FT"
Once you see the airport, let the Approach controller know
"Archer 528FT has the field in sight"
"Archer 528FT, rgr, contact the tower now on 119.1"
"Contact the tower on 119.1, Archer 528FT"\
At this point, set the new frequency in the radio and contact the tower. In the case of a hand off there is no need to let the tower know where you are, the Approach controller already did that for you, so when you call, just say hello, remind him of what you want to do and inform him of the current weather information that you have.
Now lets rewind, and pretend that we are landing at an airport with just a control tower, no Approach controller to worry about.
Lets make the initial call again.
"Tower, Archer 528FT, 10 miles to the south west, inbound for landing with information PAPA"
To this, the tower can give you a few responses. He will most likely give you instructions on how he wants you to enter the airports traffic pattern.
"Archer 528FT, report entering a left downwind runway 31"
"Will report entering the left downwind for runway 31, Archer 528FT"
HERE is a recording of an Initial call up where the controller issues instructions on how to enter the patten.
At this point, the controller might ask you to extend your downwind to allow for other traffic to complete a long final. In these situations its not uncommon to hear the controller say "I will call your Base". This means that he wants you to stay on a downwind until he tells you to turn to the base leg. When the controller says that "You are number 3" , that means that there are 2 aircraft ahead of you for landing.
Ok, we have extended the downwind long enough and the controller has now decided to call you for that turn to the base leg...
"Archer 528FT, turn to base"
"Turning to base, Archer 528FT"
"Archer 528FT, winds are 290 at 7, runway 31 cleared to land"
When you receive your landing clearance, there is no need to repeat the wind info, just read back that you can land.
"Cleared to land , runway 31, Archer 528FT"
Once you are clear of the runway the tower will hand you off to the ground controller
"Archer 528FT, contact ground on 129.1"
"Contacting Ground on 129.1, Archer 528FT"
Just as when you were departing, when you contact the controller, let him know where you are at the moment, and where it is that you would like to go to.
"Ground, Archer 528FT is on taxiway DELTA, I would like to taxi to the General Aviation ramp."
"528FT, taxi to the General Aviation ramp via taxiway HOTEL"
Notice how the ground controller didn't call you "Archer". The controller is allowed to shorten your call sign if he likes. This is a one way deal. ONLY a controller can shorten your call sign. You cant do it by yourself.
And thats it. Once you are on the ramp, you may shut down your aircraft and call it a day.
Of course that there are more options and controllers can say any multitude of things and dictate any number of instructions to you while you are flying with them. The combinations are so numerous that it is almost impossible to list them all. However, to end this lovely long document, I will list a few phrases that are used more often than others.
| Phrase | What it means |
| Left/ Right 360 | The controller wants you to make a 360 degree turn in the direction specified. Normally for traffic separation. |
| Expidite Climb/ Desncent | Climb or descend at the best possible rate. Used when the controller needs somthing done quickly. |
| Squawk VFR | Set Transponder code to 1200 |
| Radar contact | The controller sees you on his radar and will provide aircraft separation services for you. |
| Radar Services Terminated | Used by ATC to inform a pilots that they will no longer be provided with services recieved while in radar contact. |
| Affirmative | Yes |
| Negative | No |
| Roger | I have received all of your last transmission. |
| WILCO | I have received your message, understand it and will comply with it. |
| Unable | Indicates inability to comply with a request. |
| Traffic in Sight | Used by pilots to inform ATC that the previously issued traffic is in sight. |
| Traffic no factor | Indicates that the traffic from the previous traffic advisory is no factor. |
| Say Again | Please repeat last transmission. |
| Say Altitude | Report current altitude to the controller. |
| Say Heading | Report current on course heading to controller. |
| Runway Heading | The magnetic direction that corresponds with the runway centerline. |
| Resume own navigation | Used by ATC to advise pilots to resume their own navigational responsibility. |
| Numerous targets in vicinity | A traffic advisory issued by ATC to advise pilots that targets on the radar scope are too numerous to issue individually. |
| Maintain | remain at that altitude. i.e. "Descend and maintain 5,000'" |
| Have Numbers | Used by pilots to inform ATC that they have recieved Runway, wind and altimeter information ONLY. |
| Cleared for the Option | Indicates that ATC has cleared the aircraft for a touch and go/ low approach or a full stop landing at the discretion of the pilot. |
| Advise Intentions | Let me know what you plan to do. |
| Acknowledge | Let me know that you have recieved my message |

